Turn meetings into notes and actions automatically

The problem

Brand teams spend much of the week in supplier, agency, retailer and internal meetings. Notes are patchy, actions get lost, and follow-up emails take another half hour.

How AI helps

AI notetakers transcribe meetings and write structured notes (some, like Granola, without a bot joining the call). An assistant then turns notes into decisions, owners and dated actions, and drafts the follow-up email.

How to roll it out

1. 1

   Choose a notetaker and agree a consent line for external calls ("We use an AI notetaker; are you happy with that?") to stay on the right side of UK GDPR.

2. 2

   Create templates for recurring meetings: weekly trading, agency WIP, buyer meeting.

3. 3

   After each meeting, run the meeting-to-actions prompt and paste actions into your project tool.

4. 4

   Send the follow-up within the hour.

Rough cost

Entry points among these tools: per-seat: Granola $14 per user/month, Notion AI $10 per seat/month, Fyxer AI $37 per person/month. Free plans: Granola, Notion AI.

Tool	Lowest published plan	Free plan
Granola	$14 per user/month	Yes
Notion AI	$10 per seat/month	Yes
Fyxer AI	$37 per person/month	No
Microsoft 365 Copilot	£13.80 per user/month	No
GGemini for Google Workspace	$7 per user/month	No

Only prices published on vendor sites (checked 2026-10-20). Entry plans rarely cover full usage: AI features are often priced per resolution, credit or seat. Prices may display in USD outside the UK.